A training manual is a document that gives written instructions to help someone perform a task. This article will explore how a training manual template for Word can save time and help you create a professional document. We'll also look at 25 of the best templates for you to download and use.
HR / Employee Handbook, a premium Microsoft Word template on Envato Elements
A well-written training manual is a central "source of truth." It puts all information in one place and ensures consistency. The goal is also to create an easy-to-read document or reference for a later stage. A professional pre-built template with a great design makes it easier to do just that.
Read on to find over 20 free training manual templates for Word. We'll also explore the best premium Microsoft Word templates from Envato Elements. After checking out these options, you'll easily pick a template that fits your needs!
Jump to content in this section:
- 7 Best Premium Training Manual Templates for Word in 2024 (Envato Elements)
- 25 Top Free MS Word Training Manual Template Examples to Download (2024)
- How to Customize Your Training Manual Template in Word
- 5 Quick Tips to Make Great Training Manuals in Word
- 5 Cool Training Manual Template Design Trends for 2024
7 Best Premium Training Manual Templates for Word in 2024 (Envato Elements)
Work smart with a premium Microsoft Word manual template. It reduces design time and creates your manual like a pro.
Here are seven of the best MS Word training manual templates on Envato Elements:
1. Services Guide | MS Word & InDesign
Are you looking for training manual examples? This brand guidelines template will work perfectly. Easily edit and customize it.
This user guide template for Word comes with:
- 20 pages
- master pages
- A4 letter size
- help file for guidance
- Word and InDesign files
This employee or user manual template for Word has tasteful designs. It's not just pages and pages of text. You'll get:
- A4 size
- 24 pages
- free font used
- neat and clean design
- Word and InDesign files
Start creating your training document template today! It's easy when you use training manual examples like this one.
4. Brand Guidelines Training Manual Template
Training manual templates like this have a corporate focus. The goal here is to create a user manual template in Word, but you can also adapt this training guide template to any subject, using:
- four pages
- layered documents
- minimalist and modern design
- fully editable text and objects
- Adobe InDesign and Word files
Although this was initially designed as a company profile, it works great for manuals. Train future employees with everything they need to know about the business. The training guide template includes:
- 20 pages
- layered documents
- Word and InDesign files
- ideal for both digital and print
- editable text, colors, and objects
6. Product Manual Template
Try this product manual template as the canvas for a training manual. It has a wonderful, top-tier design. With this download, you'll enjoy:
- 20 pages
- master pages
- print-ready document
- automatic page numbering
- InDesign and MS Word files
- help file for further guidance
7. Brand Guidelines Template
Here's another stylish brand training guide template. It's customizable, so you can use it to create a modern training manual. Its features include:
- A4 size
- free font used
- automatic page numbers
- Adobe InDesign and Word files
- editable text, color, and objects
25 Top Free MS Word Training Manual Template Examples to Download (2024)
Before you start exploring free templates, check out Envato's premium monthly freebies. These freebie files are hand-picked and refreshed every month.
Have an open mind when exploring this selection. Besides a Microsoft Word template, you may find other useful digital assets. A premium freebie is always better than a free file found online.
Every month, Envato Elements offers 12 unique free digital assets, such as stock video, photos, fonts, and more. Create a free Envato Elements account to download this month's offerings.
Let's take a look at 20 free examples of training manual templates in Word. These options are from the internet and are free to use by anyone with MS Word.
1. Professional Free Training Manual Template
This training document template has eight pages. The design is minimalist and basic, and the colors used are black and gray.
2. Free Training Manual Template Doc
This free Microsoft Word manual template comes with many pages to work on. Be sure to disable macros when opening the file. Find it as the last one on the list.
3. Rusty's at Blue: Free Staff Training Manual
This free training manual template is a 22-page PDF file. It also comes with an employee agreement section. Find it as item #9 on the list.
4. Leadership Training Manual: Free Training Template
Here's a free training manual template for women leaders of cooperatives. This training document template comes as a PDF, so it's editable in Word. Find it as item #8 on the list.
5. Injury Surveillance: Free Training Manual Template Doc Sample
This is a 156-page free training manual template. The document design is basic, but helpful if you're creating an injury surveillance document. Find it as item #11 on the list.
6. 5 Steps of Advocacy: Free Training Manual Template
This free training manual template comes with 113 pages. The primary color on this Microsoft Word manual template is green. Find it as item #9 on the list.
7. Free Quality Manual Template Word
This free training manual template comes with four pages and is primarily blue. All content on each page is within frames. Find it as item #12 on the list.
8. Restaurant Staff Free Training Manual Template
This template uses green as the background. Change this color to white if you need to print. Find it at the top of the list!
9. Supervisors Free Training Manual Template Doc
This training document template comes in PDF format and is editable in Word. Large section headings in orange work as a design element. Find it at #6 on the list.
10. Agent Free Training Guide Template Word
This agent training manual starts with an acceptance declaration. It's not a bad idea to move this section to the end of the document. Find it at #7 on the list.
11. E-Billing: Free Example Training Manual Template Doc
There are 22 pages in this e-billing user manual template for Word. It shows which content needs to go into a software or application use process. The key here is to use loads of screenshots at every step. Find it at #9 on the list.
12. Free Training Manuals Template
This is a nine-page sample document of a training manual. It has mostly blank pages with blue and orange details. Find it at #16 on the list.
13. Call Center: Free Training Workbook Template Word Sample
This free sample document is a good example of a call center training manual. It does lack design elements as it's a free template. Find it as item #3 on the list.
14. Volunteer: Free Word Training Document Template Sample
This is a 51-page PDF document from Christiana Care Health System. It gives a good overview of the information you'll need to create a training manual for volunteers. Find it as item #6 on the list.
15. Peer Support: Free Training Guide Template Word Sample
This is a 126-page sample document and a lot to go through. It's a decent document to check out if you need to create something similar. Find it as item #4 on the list.
16. Free Training Manual Template
This is a six-page document to help list all the essential basic information a new hire needs to know about the company. It's a simple, clean template, and the only design element is on the front page. Find it at #01 on the list.
17. Free Staff Training Manual Template
This staff training manual is a three-page document. The main front page has room to include a staff group photo. Find it at #08 on the list.
18. Blue: Free Training Guide Template Word
This three-page document comes in blue. All necessary titles and subtitles are there based on volunteer training requirements. Find it at #09 on the list.
19. Home Gym Checklist
This free training manual template has a home gym focus. Try this user guide template in Word. You can use it to explain how to use equipment and more.
20. Yellow Free Training Workbook Template Word
This is a yellow training guide template. It works fine in digital, but if you need to print, this isn't great. Find it at #10 on the list.
21. Orange Free Word Training Document Template
22. Policy and Procedure Templates
Training on policies and procedures? These training manual examples are an option focused on how-to instructions. You get a bunch of free training manual templates in one place.
23. Music Tutor
You can work with this training guide template to outline your music tutor services. It’s transformable into a step-by-step how-to user guide template for Word.
24. Training Plan Template
A free training document template like this has a broad focus. By adding your own details, you can use it for training manual examples of all types.
25. Business Plan (Design)
Business plans require training of all stakeholders to succeed. This training document template works to share plans with your employees and others.
How to Customize Your Training Manual Template in Word
Now, I’ll show you how to customize your training manual template in Word. In this quick tutorial, I’ll be using the premium Magazine template. It's one of the many training manual templates you'll unlock with a subscription to Envato Elements.
Premium designs like this far outpace free training manual templates. They provide a great starting point, and we simply need to customize the training manual examples.
In this training guide template, I’ll be editing page 2. Here's what that page looks like without any edits made.
1. Replace the Title
To make this into a training manual template in Word, we'll start by changing the title. This will personalize the page.
To replace the text that's already there, highlight the text and press Delete on your keyboard. Then, click in the text box and type the text that you want.
2. Change the Object Color
If there's an object on your Microsoft Word training manual template, you can change its color.
Changing the color can help you make sure that your manual matches your brand's colors. Or you can change the object's color to one you like.
Start by right-clicking on the object in the manual template Word design. When you right-click, a menu appears. Click on the Format Object… option. A sidebar appears.
Click on the Fill section in the sidebar. When you click on the fill section, more options appear. Next, click on the Fill Color button in the color field.
When you press the Fill Color button, a menu drops down. Choose a color from that menu. This is an easy illustration of how to update training manual templates for Word.
3. Change the Font Color
Many companies have a font color as a part of branding. You can change the font color in your Word training manual template.
Start by highlighting the font whose color you want to change. Next, click on the Home tab. Click on the arrow next to the Font Color button in the toolbar, and select the color of your choice.
4. Add a New Text Box
When creating your training manual template, you’ll need to add a new text box to add more text to a page. To do so, click on the Insert tab, and then click on the Draw a Text Box button in the toolbar. Select the right option for you from the menu that appears.
Now, your mouse will turn into a drawing tool. Use the tool to draw a diagonal line where you want the new text box to appear. Click inside the text box and start typing.
5. Save Your Template as a PDF
Saving your Microsoft Word manual template as a PDF can be helpful. You can easily convert your file into a PDF file.
Start by clicking on File >Save As… at the top of your screen. In the window that pops up, there's a File Format field. Choose the PDF option, and click Export.
5 Quick Tips to Make Great Training Manuals in Word
Are you looking to create the best possible training manual? Here are five tips to get you on the right track:
1. Start With a Premium MS Word Template
A well-designed Microsoft Word manual template helps draw your reader in. It gets the message across in the best possible way.
Your document will look unprofessional if it's all just many pages of text. Kickstart your design with a professionally designed simple letterhead or a brochure template. And remember, premium training manual templates give you the best designs.
Booklet Brochure Template (premium) from Envato Elements works well as a training manual.
2. Break It Down Well
Break your content down into smaller sections and subsections. Consider who your readers are and how best to make this a simple manual for them.
Most training manual examples will help you think about how to break up your content. The idea is to turn a complex document into something that someone new to the topic can follow step by step.
Employee Handbook MS Word comes with sections broken down well.
3. Cut Distractions
The goal is to create a clean document that's easy for anyone to read and follow. Keep your document minimalist and cut distracting elements. These are a few distracting elements you need to watch out for:
- big words or too much text
- bad alignment
- cluttered or busy pages
Coffee Recipes Template (premium example) from Envato Elements is minimalist and not distracting
4. Add Visuals
People can interpret the text differently, and this can lead to confusion. When possible, add images to help explain difficult sections. For example, if you're doing a training manual on using software, add screenshots at every step.
Premium corporate infographics elements from Envato Elements also come in PNG and JPEG
As an Envato Elements member, you can access various creative files to add to any project. These additional assets add so much to training manual templates.
5. Get It Proofread
Besides looking out for the usual spelling and grammar mistakes, they can also check the content.
To take it a step further, get it proofread by someone in the shoes of your reader. This way, you can confirm if the training manual makes sense to a non-expert. And you'd still have some time to do the required edits.
5 Cool Training Manual Template Design Trends for 2024
When you think of how to create a manual in Word, quality should be the first thing to come to mind. Don’t rely on free templates to make a memorable impression.
Turn to premium offerings when you select a training manual template. These are fully featured and are filled with creative styles.
A premium Microsoft Word manual template option will always be on-trend. Create a manual template to be proud of. Consider these five essentials to craft a trendy design of your own:
1. Sharp Contrasts for Visual Styles
A training manual might not be the most exciting reading. This means that it’s critical for you to keep readers focused and on track. Designs with bold contrasts are trendy in 2024 for this reason.
Sharp contrasts also look great. They offset clearly defined blocks of text from their surroundings. Images stand out, and graphics shine on their own.
High-contrast designs deliver a bold look with stunning content. They’re a key part of a winning training manual template.
2. Interactive Forms to Signal Completion
A Microsoft Word manual template helps you write a document for others to read and respond to. It’s useful to ensure that your target audience has reviewed the manual to ensure completion.
In the past, confirming this was a manual process. But thanks to a new trend, you can do it quickly! By making an interactive form in Word, you can let readers of a training manual template confirm that they’ve read the document.
Learn how to build an interactive form in your manual template for Word with our full tutorial:
3. Colorful Layouts to Highlight Sections
Let’s face it: dull, flat designs aren’t stylish. They won’t get you a second glance! That’s why trendy, modern colors are popular for 2024, and you should embrace them too.
They help your training manual template look its best, and they also help highlight particular parts of a design.
Consider a Microsoft Word manual template with five sections. Highlighting every header in a different color instantly calls attention to each section.
This is important as you think of how to create a manual in Word that's easy to read. Colorful layouts help you stay clear and concise in your delivery.
4. Sleek Flow Charts to Clarify Processes
Many learners adopt a visual style, preferring to absorb knowledge through graphics and images. To create a successful manual template in Word, you should embrace this concept. It’s growing ever more popular and trendy this year.
Flow charts are a compelling option for your training manual template. These help you explain steps in a process in a sleek, visual way. They’re easy for an audience to follow, and they aid in creating tidy page layouts in your manual.
For a detailed look, turn to our handy Microsoft Word flow-chart tutorial:
5. Custom Backgrounds and Backdrops
As you imagine how to create a manual in Word, always remember to use all available space. This doesn’t mean packing content onto each page! Instead, it involves creating elegant layouts that look balanced and well-designed.
Custom backgrounds are a top 2024 training manual template trend for this reason. When you add color to your backdrops, the text becomes more readable, and empty space transforms from unnoticeable to a style element of its own.
Discover More Top Microsoft Word Template Designs
Still haven't found what you're looking for? There are loads of templates that'll work well for a training manual. Here are three collections of templates to give you more options to explore:
5 Benefits of Using the Best Training Manual Template Designs in 2024
Still deciding whether to use a premium manual template in Word for your next project? You may be wondering if you should take this step and how it would benefit you.
Here are five top reasons to choose a premium Microsoft Word manual template:
- You gain designer quality. Premium manual template Word files are built by creative experts. This means you don’t have to have any design skills of your own.
- You've got time to focus on your message. By having the design work done for you, you get more time to refine your message. This helps you write a training manual that’s direct, simple, and easy for everyone to follow.
- You maintain creative flexibility. With a premium Microsoft Word manual template, you simply need to fill in your content. But thanks to these layouts, you can easily make design changes of your own.
- Premium templates inspire you. With layouts designed by experts, you’ll find sections to fit any training scenario. This helps you remember ideas to focus on that you might not have thought of.
- You can easily make changes. A manual template for Word isn’t static. You can revisit your template and quickly make the changes.
Common Microsoft Word Questions Answered (FAQ)
Here are some common Microsoft Word questions and answers:
1. How Do I Make a Table in Microsoft Word?
It’s possible to create a table in Microsoft Word. Tables are great tools for data or comparing items. Microsoft has a helpful table tool that makes it easy to create a table.
For a tutorial on how to add a table in Microsoft Word, read this article:
2. Can I Add a Timeline to My Template?
Timelines are great to show when you want goals completed. You can even use a timeline to show how you want events to take place. This is why timelines can be helpful.
For more information on creating timelines, read this article:
3. How Do I Make My Page Layout Look Better?
Microsoft Word has a page layout design tool that makes it easier to edit your page layout. Good page layouts can mean consistency throughout your document. They can also make your document more readable.
For a tutorial on making a great page layout, read this article:
4. Can I Create a Flow Chart in Microsoft Word?
Diagrams can be used to explain a process. You can create a flow chart using the shape tool or smart art.
For information on how to create a flow chart in Microsoft Word, read this tutorial:
5. How Do I Add Background Images to Word?
Pictures can help people visualize what you’re saying or add an emotional touch. Add your image to your template and add text with the Picture Format tab.
For an in-depth tutorial, read this article:
Learn More About Making Great Word Documents in 2024
Improve your Microsoft Word skills step by step as you work on projects. Pin this Beginner's Tutorial Guide and refer to its bite-sized tutorials according to your needs. It keeps you away from distracting online searches.
Here are three examples from this guide:
Find the Best Training Manual Template for Word on Envato Elements (Unlimited Use)
With an Envato Elements subscription, you'll get access to premium MS Word templates. These work perfectly for training manuals.
You'll get unlimited access to other creative assets, such as stock photos, fonts, video templates, and more, all under one roof. It's a great way to level up all your creative work immediately.
Sign up now for Elements'all-you-can-download digital library. It includes millions of premium creative files. All this for a low monthly fee.
Envato Element's selection of premium Microsoft Word templates
Plus, Envato Elements has now introduced an AI-powered search feature. This new tool allows you to input a description of your project to locate the finest human-crafted resources.
Start experimenting with this enhanced search tool and discover the top training manual Word templates for 2024.
Download a Premium Training Manual Template for Word Today
Free MS Word training document templates are readily available online. Free templates found online generally lack creativity and, at times, look dated. If you need to spend more time customizing to work around these limitations, it may be pointless to use them.
Save time and work smart with a professional training manual template in Word. Subscribe to Envato Elements and get access to millions of professional digital assets. That includes the top Microsoft Word templates.
Find a premium MS Word training document template from Envato Elements today. Subscribe and download one now!
Editorial Note: This post has been updated with contributions from Sarah Joy, Andrew Childress, and Renata Martín Intriago. Sarah and Andrew are freelance instructors for Envato Tuts+. Renata is a staff writer for Envato Tuts+.
